HR & payroll automation, the admin, handled
A managed AI agent that runs your HR and payroll admin — onboarding paperwork, time and PTO data, payroll prep, and employee questions — so your people team spends time on people, not data entry.
The paperwork behind every paycheck
HR and payroll run on deadlines and detail, and most of it is manual — chasing onboarding forms, collecting timesheets, keying changes into the payroll system, and answering the same employee questions every cycle.
- Onboarding paperwork chased and entered by hand.
- Time, PTO, and changes re-keyed across systems each pay cycle.
- Payroll errors from manual data entry — costly and demoralizing.
- The same employee questions answered over and over.
As a HR / People Lead, I need to spend less time on admin and more on people.
As a Finance / Controller, I need to run payroll with fewer manual-entry errors.
As a Office / Admin Manager, I need to make onboarding smooth without the paperwork chase.
What the agent does
We map your HR and payroll admin — onboarding, time, payroll prep, and FAQs — then build an agent that handles the repetitive parts and co-manage it so accuracy holds.
- 01
Run onboarding
The agent collects and files new-hire paperwork and provisions the right accounts and records.
- 02
Gather time & PTO
It pulls timesheets and leave data, validates it, and flags gaps before they hit payroll.
- 03
Prep payroll
Changes and hours are compiled and checked so payroll runs from clean, validated data.
- 04
Answer employees
Common HR and payroll questions are answered instantly from your policies.
- 05
Escalate exceptions
Anything sensitive or out of pattern routes to a person to handle.
Wires into
- Your HR / payroll platform
- Time & attendance
- Document storage
- Email & chat
What it does
- Onboarding workflows
- Time & PTO collection
- Payroll-prep validation
- Employee Q&A
What's included
- HR workflow mapping
- Automation + validation build
- System wiring
- Exception monitoring & break/fix
We build people-ops automation for high-volume teams. A verified win:
We were spending 45 minutes per candidate on resume review and phone screens, and 60% of them were unqualified. ThunderStaff built an AI screening system that parses resumes against our requirements, scores candidates by match percentage, and auto-generates interview-ready summaries for our recruiters. Screening time dropped to 6 minutes per candidate. We placed 34% more workers in the first quarter and our recruiters actually had time to build relationships with clients instead of reading bad resumes all day.
Payroll errors cost money and trust, and HR admin eats hours every cycle. An agent that runs onboarding, time collection, and payroll prep recovers that time and cuts the errors that come from manual keying.
Run the numbers in the ROI calculatorRelated automations
Questions, answered
Which HR and payroll systems does it work with?
Most HR and payroll platforms, through their APIs or the browser. We wire it to your time-tracking and document storage so data flows in automatically.
Is employee data kept secure?
Yes. Sensitive data is handled with access controls and audit logging, and anything sensitive routes to a person rather than being actioned automatically.
Can it answer employee questions?
Yes. It answers common HR and payroll questions instantly from your own policies, and escalates the rest to your team.
How fast can it go live?
Most builds go from process mapping to a live agent in days, starting with a free Process Blueprint.
Give your people team back to your people
Start with a free Process Blueprint: we map your HR and payroll admin and scope an agent to run the repetitive parts — no commitment.