Project management automation, that runs the busywork
A managed AI agent that keeps your project and task tools current — creating tasks, updating statuses, chasing owners, and reporting progress — so your PM tool reflects reality without anyone babysitting it.
The board that lies
Your project tool only tells the truth if everyone updates it — and they don't. Tasks go stale, statuses drift from reality, and the project manager spends half their week chasing people for updates instead of managing the work.
- Task boards that fall out of date the moment people get busy.
- PMs chasing owners for status updates instead of managing.
- Work falling through the cracks between tools and handoffs.
- Status reports assembled by hand from stale data.
As a Project / Program Manager, I need to keep the board accurate without nagging the team.
As a Operations Manager, I need to see real project status without manual roll-ups.
As a Team Lead, I need to stop losing work in the handoffs between tools.
What the agent does
We map how your projects should flow through your PM tool, then build an agent that creates, updates, and chases the work — co-managed so the board stays honest.
- 01
Create the work
The agent turns requests, emails, and tickets into properly structured tasks automatically.
- 02
Keep status current
It updates statuses from activity in your connected systems, so the board reflects reality.
- 03
Chase the owners
Stale or due tasks get nudged to their owners automatically, with context.
- 04
Report progress
Clean status summaries are generated for stakeholders on schedule — no manual roll-up.
- 05
Flag the risks
Slipping deadlines and blockers are surfaced to a person before they become fires.
Wires into
- Your PM / task tool
- Email & chat
- Your CRM / helpdesk
- Docs & calendar
What it does
- Task creation & structuring
- Status syncing
- Owner reminders
- Progress reporting
What's included
- Project workflow mapping
- Automation + reporting build
- Tool wiring
- Exception monitoring & break/fix
We build project automation for delivery-heavy businesses. A verified win:
Change orders were eating us alive. A homeowner would text a change, the PM would scribble it on a notepad, and three weeks later we would be arguing about whether it was included in the original price. ThunderStaff built a change order capture system that pulls requests from text, email, and photos, routes them for approval with budget impact, and updates the master schedule automatically. Disputes dropped 78%. Our average project margin improved 4.2 points because we stopped eating changes we never quoted.
The hours a PM spends chasing updates and building status reports are pure overhead. Hand that to an agent and you recover that time while finally trusting what the board says.
Run the numbers in the ROI calculatorRelated automations
Questions, answered
Which project tools does it work with?
Most task and project management tools, through their APIs or the browser. We wire it to the email, chat, and systems your work actually flows through.
How does it know a task's real status?
It reads activity in your connected systems — commits, tickets, messages, calendar — and updates status from real signals, not just what someone remembers to mark.
Will it create busywork?
The opposite. It removes the manual upkeep — creating, updating, chasing, and reporting — so people spend time on the work, not the tool.
How fast can it go live?
Most builds go from process mapping to a live agent in days, starting with a free Process Blueprint.
A project tool that maintains itself
Start with a free Process Blueprint: we map your project workflow and scope an agent to keep it current — no commitment.