Vendor portal automation, without the data entry
A managed AI agent that logs into the vendor and supplier portals that have no API, reads what's there, and keys data in and out for you — so nobody on your team lives in a browser tab all day.
Death by a thousand logins
Half your back office runs on portals you don't control — supplier sites, customer procurement systems, carrier dashboards — none of which offer an API. So a person logs in, clicks through, copies numbers into a spreadsheet, and does it again tomorrow.
- Staff manually logging into a dozen vendor portals every day to pull orders, ASNs, and invoices.
- Re-keying portal data into your ERP or spreadsheets — slow, and error-prone.
- Missed portal deadlines (acknowledgements, chargebacks) because nobody checked in time.
- No API means off-the-shelf integration tools simply can't touch these systems.
As a Operations Manager, I need to stop my team from living inside vendor portals all day.
As a Office / Admin Manager, I need to get portal data into our system without manual re-keying.
As a Owner / Founder, I need to scale order volume without hiring another data-entry clerk.
What the agent does
We map the exact portal steps your team performs, then build an agent that drives the browser through customer-authorized access using customer-delegated credentials governed by your enterprise security policies. Secrets remain in approved AWS Secrets Manager or Azure Key Vault integrations, and human-required MFA pauses for approval.
- 01
Log in with delegated access
The agent uses customer-authorized access, customer-delegated credentials, and your approved key vault; human-required MFA routes to an authorized approver.
- 02
Read the screen
It reads orders, invoices, statuses, and documents straight from the page, no API required.
- 03
Key data in and out
It submits acknowledgements, fills forms, and uploads documents — exactly the steps your staff do by hand.
- 04
Sync to your systems
Extracted data flows into your ERP, spreadsheet, or database so there's one source of truth.
- 05
Flag the exceptions
Anything unexpected — a price mismatch, a failed login, a new portal layout — routes to a person with context.
Wires into
- Supplier & vendor portals
- Customer procurement portals
- Carrier / logistics dashboards
- Your ERP or spreadsheet
What it does
- Customer-authorized login + approval-routed MFA
- Read orders/invoices/statuses
- Form fill & document upload
- Two-way sync to your systems
What's included
- Process mapping of each portal
- Browser automation build
- AWS Secrets Manager / Azure Key Vault integration
- Exception monitoring & break/fix
We build browser automation for portals with no API. An illustrative architecture in back-office accuracy:
Our pick accuracy was 94%, which sounds good until you realize that a 6% error rate meant 50+ wrong shipments per week and angry customers calling. ThunderStaff built a pick-and-pack validation system that sequences picks by zone, validates SKU and lot by barcode scan, and flags mis-picks before they ship. Accuracy went to 99.6%. Chargebacks dropped 82%. Our warehouse manager said it was the first time in 12 years he did not dread Monday morning.
Portal work is pure repetition — the perfect thing to hand off. Multiply the minutes per portal visit by the number of visits a week and you have your payback; add the chargebacks and missed deadlines you stop eating.
Run the numbers in the ROI calculatorRelated automations
Questions, answered
What if the portal has no API?
That's exactly the case this solves. The agent drives a real browser the way a person does — logging in, reading the page, and entering data — so it works with portals that have no integration option at all.
How does it handle logins and MFA?
ThunderStaff operates strictly via customer-authorized access using customer-delegated credentials governed by your enterprise security policies. Secrets remain in an approved customer key vault, and any MFA flow requiring a person pauses and routes to an authorized approver.
What happens when the portal changes its layout?
We co-manage the agent in production and monitor it. When a portal changes, the agent flags it and we adjust — you don't get a silent breakage.
How fast can it go live?
Most builds go from process mapping to a live agent in days, starting in the pricing flow.
Get your team out of the browser
Start with your highest-value workflow: we map your portal workflows end-to-end and show you exactly what an agent would take off your team's plate — before an automation briefing.