Invoicing automation, billed and chased for you
A managed AI agent that creates, sends, and follows up on your invoices — and reconciles the payments — so you bill on time, get paid faster, and stop chasing receivables by hand.
The receivables you forgot to chase
Getting paid is a process, and every gap in it costs cash. Invoices go out late, follow-ups never happen, and payments sit unreconciled — so your cash flow suffers for work you already did.
- Invoices created and sent by hand, often late.
- No systematic follow-up, so overdue invoices just sit there.
- Payments not reconciled against invoices, so you can't trust the AR aging.
- Time wasted answering 'did you get my invoice?' emails.
As a Finance / Controller, I need to get invoices out on time and reconcile payments automatically.
As a Owner / Founder, I need to improve cash flow without hiring a collections person.
As a Office / Admin Manager, I need to stop manually chasing overdue invoices.
What the agent does
We map your billing cycle, then build an agent that issues, sends, and chases invoices and reconciles payments — co-managed so your AR stays clean.
- 01
Generate the invoice
The agent creates invoices from your orders or jobs with the right line items and terms.
- 02
Send and confirm
It delivers each invoice and confirms receipt, logging it against the customer.
- 03
Follow up on schedule
Overdue invoices get polite, timed reminders automatically — no human has to remember.
- 04
Reconcile payments
Incoming payments are matched to invoices, flagging partials and discrepancies.
- 05
Surface the exceptions
Disputes and unmatched payments route to a person with full context.
Wires into
- Your accounting/invoicing system
- Payment processor (e.g. Stripe)
- Your CRM
What it does
- Invoice generation
- Delivery & receipt tracking
- Automated dunning/follow-up
- Payment reconciliation
What's included
- Billing workflow mapping
- Invoice + dunning build
- Payment reconciliation wiring
- Exception monitoring & break/fix
We build financial back-office automation. A verified win in reconciliation:
Reconciliation was a nightmare. We had accounts at Schwab, Fidelity, and TD, plus our own general ledger, and nothing matched without three days of manual work every month. ThunderStaff built an automated reconciliation engine that matches transactions across all custodians, flags exceptions by variance threshold, and generates reconciliation reports with full audit trails. Month-end close went from 5 days to 6 hours. We stopped paying our bookkeeper overtime and our advisors finally trust the numbers in client reports.
Faster invoicing and systematic follow-up pull cash forward and shrink your AR days. Add the staff time you stop spending on manual chasing and reconciliation, and the payback is quick.
Run the numbers in the ROI calculatorRelated automations
Questions, answered
How is this different from invoice processing automation?
This is accounts receivable — creating, sending, and chasing the invoices you issue. Invoice processing automation is the accounts payable side: capturing and posting the invoices you receive. Many businesses automate both.
Does it reconcile payments?
Yes. It matches incoming payments to invoices, flags partials and discrepancies, and routes disputes to a person — so your AR aging is trustworthy.
Will it chase customers automatically?
On the schedule and tone you set. Routine reminders go out automatically; sensitive accounts can be held for a human.
How fast can it go live?
Most builds go from process mapping to a live agent in days, starting with a free Process Blueprint.
Bill on time, get paid faster
Start with a free Process Blueprint: we map your billing cycle, show where cash gets stuck, and scope an agent to run it — no commitment.